What's on this page? | Student Billing

Student Billing

Parents

If you are trying to pay on your student's account, please click on the Parents/Guardian/Responsible Party tab above, and then click on your student's name.

Paperless Statements

Cowley College has gone green! Paperless statements are more cost-effective, provide faster delivery and keep Cowley College affordable.

Cowley College no longer mails paper statements. Cowley College will send you a monthly notification to your Cowley student email, personal email and FERPA email.
Questions? Please reach out to us at studentbilling@cowley.edu

My Financial Account

You are not authorized to use this portlet; It is only available to users in certain roles within the portal.

FERPA - Federal Education Rights

If your parent / guardian or spouse will be contacting our office regarding your account you will need to complete the FERPA permissions form.

We cannot disclose grades, student bill, attendance, or any education records of the student with the parent/guardian or spouse due to the Federal Educational Rights Privacy Act of 1974 (FERPA), which protects a student’s right to the disclosure of their information.

FERPA Permissions

You will need to complete and submit a form for each person you would like to grant account access to.
To update permissions for a previously submitted request, simply submit a new request.

Payment Options

Nelnet offers a variety of online payment options, including payment in full, monthly budget payments, or down payments with monthly budget payments
**This process does not apply to international students who utilize wire transfers or Flywire to pay tuition/fees.

Set up a Payment Plan with Nelnet

Pay by phone - 620.441.5586
*extended wait times during high call volume

Pay in person at our Campus Locations:
Cowley College Campus- 125 S 2nd St, Arkansas City, KS 67005
Mulvane Center- 430 E. Main St., Mulvane, KS 67110
Wellington Campus- 2208 Davis-White Loop, Wellington, KS 67152
Wichita Center- 7330 W. Maple St, Wichita KS 67209

Mail check to/Make Check payable to:
Cowley College
Attn: Student Billing
125 S 2nd St. PO Box 1147
Arkansas City, KS 67005

International Billing

For International students:

Flywire Payment Program

International students should use Flywire, a streamlined way to make international tuition payments.

**International students who pay with a credit card or U.S. bank account are able to set up Nelnet payment plans.

Go to Flywire for instructions on how to start the payment process.

What is my 1098-T?

Explanation of IRS Form 1098-T

The IRS Form 1098-T is provided, as required by the IRS, to provide information that may assist you in completing your individual tax return. The information listed on IRS Form 1098-T may be different than the amount you paid. We strongly recommend seeking professional assistance when claiming an education tax credit. Regardless of the information provided on the 1098-T, if you choose to claim an education tax credit, you should always keep documentation such as invoices and receipt of payment that supports any claimed tax credit even if you report only what is on IRS Form 1098-T.

If you DID NOT provide a Social Security Number to Cowley please fill out Form W-9S to provide a taxpayer identification number (SSN).
The IRS Form 1098-T is an information form filed with the Internal Revenue Service.
The IRS Form 1098-T that you receive reports amounts paid for qualified tuition and related expenses, as well as other related information
You, or the person who may claim you as a dependent, may be able to claim an education tax credit on IRS Form 1040 for the qualified tuition and related expenses that were actually paid during the calendar year.

Additionally, the links below may be helpful in understanding the instructions, purpose, and applicability of the 1098-T for your individual tax situation.

https://www.irs.gov/individuals/students

https://www.irs.gov/taxtopics/tc421

https://www.irs.gov/individuals/international-taxpayers/foreign-students-and-scholars

https://www.irs.gov/newsroom/tax-benefits-for-education-information-center

https://www.irs.gov/forms-pubs/about-publication-970

Print your 1098-T tax information

You are not authorized to use this portlet; It is only available to users in certain roles within the portal.

Student Requests

Business Office Appeal

We understand life happens and doesn't go according to plans. If you wish to appeal charges on your account, please submit the completed Business Office Appeal Form. It will be reviewed by a committee and you will be notified of the results. Documentation supporting your appeal is required.

Business Office Appeal

Request Additional Meal Cards

Are you on campus and want to eat at the cafeteria but not on a meal plan? We have you covered!
You are able to charge meal cards to your federal financial aid prior to disbursement. Your financial aid file must be complete and have a credit balance on your account.

Meal Card Request

W-9S Request

This is a request for student or borrower identification.

W-9S Request

Request a Stop Payment on a Check.

Are you waiting on a refund check we sent you? If you have not received a refund check we issued then you may request a stop payment after 10 business days. There is no fee for you to request a stop payment. Once submitted, the original check is no longer valid and you can not attempt to deposit or cash it.

Stop Payment Request

Request a Non-Title IV Refund

Do you have a credit balance and need us to send you a refund check? We do not start processing refunds automatically until the first financial aid disbursement of the semester. If you paid out of pocket, dropped a course, and are needing a refund then submit this form and we will process your refund request.

Non-Title IV Refund